How Do I Share a Calendar?

You can share a calendar with other users, set access permissions for users, check availability of the users, and invite the users.

To share a calendar:

1. Choose the calendar from the left pane.

   The calendar is selected.

2. Click the down arrow next to Calendar Properties icon from the Calendar toolbar.

   The following options are available:

   • Calendar Properties: Provide the basic information about the calendar.

   • Share Calendar: Provide access permissions for your calendar.

3. Select the Share Calendar option to set accessibility permissions for your calendar.

   The following options are available:

   • Share Calendar: To share your calendar with other users, select this check box.

   • In the section below Share Calendar, specify a list of people with whom you wish to share this calendar.

     This section has the following columns:

     • User: You can share the calendar and set the access permissions to all the users by selecting the Access Permission option next to All users. Click the ( + ) icon at the end of the row to add a user with whom you wish to share the calendar. Type the user name and then set the access permissions.

     • Access Permissions: For each user, assign access permissions by selecting one of the following options.

       • None: Select this option if you do not wish to share your calendar with other users. This option indicates that the calendar cannot be shared.

       • Check Availability: Select this option to provide access to the owner's calendar for checking availability. This option only displays the owner's free or busy status. The event details are not visible to others. When other users add the owner to a calendar event, the owner receives an email with the event details in ICS format as an attachment.

       • Invite: Select this option to enable other users to invite the owner to a calendar event. The event is immediately added to the owner's calendar. This permission also includes the Check Availability access permission.

       • Read: Select this option to provide read access to other users. This access permission enables other users to view event details. This option also includes the Check Availability and the Invite permission.

       • Read + Write: Select this option to provide read and write access to other users. In this case, other users can read and modify events on your calendar. This option also includes the Check Availability, Invite, and Read permissions.

       • Owner: Select this option to provide the owner rights of the calendar. The other users can do any operation that the owner has on a shared calendar.

       You can add or remove rows by clicking on the plus or minus buttons provided at the end of each row.

4. Click OK.

   The access permissions are set.