How do I Check the Availability of the Participants in my Events?

You can check the availability of the participants in the events you create. The check availability feature retrieves the time slots from all of the participants' calendars and provides a graphical interface with the time slot that suits all the participants.

To check the availability of the participants in your events, perform the following steps:

1. Create the event and add the participants of the event. See How Do I Create an Event?

   The participants are added in the People and Resources window.

2. After adding the participants, click Check Availability.

   The Availability window appears showing the following options:

   • A legend showing the various color coding schemes used to indicate the status of a participant of the event as per the calendar.

     The following options are available:

     • Confirmed: The participant does not have any event at this time and is available.

     • Busy: The participant is busy at this time.

     • Tentative: The participant's status is tentative and may be available during this time.

     • Unknown: The participant's email address could not be verified and hence the calendar details are not available.

   • Add from Address Book: A link to add more users from the personal or corporate address book. You can add more participants to the event by selecting the participants from your personal or corporate address book.

   • At the bottom of the Availability window, the following buttons are available:

     • Auto Select Time: Click this button to automatically select the first available slot that suits all participants of the event. The time slot is highlighted in the availability portion of the slot with a green border.

     • Earlier, Later: To select other slots when the participants are available, use the Earlier and Later buttons.

3. Click the Auto Select Time button to find the first available time slot during which all participants are available.

   You can select a later or earlier slot by clicking on the Later or Earlier buttons.

4. Click Accept to set the time of the event when you have found a suitable time slot for organizing the event.

   The attributes of the event is set based on the time slot selected.