How Do I Create an Event?

To create an event, perform the following steps:

1. Click on the New Event icon from the calendar toolbar on the right pane.

   A new tab appears displaying the various options and attributes for the new event you wish to create.

2. Type the title for the event in the Title text box.

3. Select the calendar from the Calendar drop-down list to specify the calendar in which you wish to create this event. If you have shared or subscribed calendars, they will be displayed in the drop-down list.

4. Select the date on which you want to schedule this event by clicking in the text area provided in the Start section.

   To Select a date, perform the following steps:

   1. A mini calendar pops up when you place the mouse cursor in the text area. Select the date on which you want to schedule the event. On selecting the date from the mini calendar, the date is automatically entered in the format configured for displaying dates. You can navigate to the next or previous months by clicking on the arrow keys. You can also select the year from the bottom of the mini calendar.

      Or type in the date in the text area.

   2. Type the time at which you want to schedule this event provided in the adjacent window. Or, click on the top and down arrow keys provided. This option is available only when the event is not an entire day event.

   3. If the event is scheduled is for an entire day, select the check box provided for the All Day event.

5. Type the Duration in hours for which you want to schedule this event.

   After typing the duration, the end time is automatically calculated from the Start field and Duration. Alternatively, select the end time by providing the appropriate date and time the event should end. The duration is automatically updated on entering the End time field.

6. Type the Location where you want to schedule this event.

7. In the Description text area, type the event description.

8. Select the visibility of the event that you have scheduled.

   Every event has the following attributes related to its visibility:

   • Public: Events that are visible to all the calendar subscribers. By default, all events are public.

   • Private: Events are visible only to the participants of the event.

   • Show Date and Time Only: Events that only display the date and time of the event to other users.

9. Specify your availability at the time the event is scheduled from the Show as drop-down menu.

   The following options are available:

   • Busy

   • Free

10. You can add invitees to your event from the Invitations section.

    You can invite individuals in the following ways:

    • Type the email address of the invitee in the text area provided and click Add to Invite List.

    • Add your invitees from your address book.

      1. Click on the Add from Address Book link in the People and Resources section.

         The Add from Address Book window appears.

      2. Select the address book you wish to invite your contacts from the drop-down list.

         The list of contacts and their email address is displayed.

      3. Select the contacts from the address book. You can select multiple contacts by using the Ctrl key and right-clicking in the contacts.

         Alternatively, search for your contacts from the search text area provided on the top of this window.

      4. Click Accept to add the contacts to the invitation list.

      5. After you have selected all the invitees from your address book, click Accept.

         The contacts from the Invitees field are added to the invitations list.

      6. You can check the availability of the invitees that you have added by clicking on the Check Availability link available in the Invitations section. To know more about how to check availability of your participants, see How do I Check the Availability of the Participants in my Events?

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         Note - If the auto completion of address book feature is enabled for Corporate Directory, you can select the name of your contact or group by typing the first few characters. See How Do I Add Contacts from Address Book?

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11. Include any attachments for this event. To add attachments, click on the Attach button.

    A window appears and you can select the file to attach by navigating through the local file system. To attach more files, click Add Attachments button.

    A remove icon exists next to your attachments. To remove your attachments, click on Remove.

12. (Optional) To create recurring events, click Recurring button.

    To know more about how to set recurring events, see How Do I Create a Recurring Event?

13. (Optional) Add reminders to your events by clicking on the Reminders button.

    To know more about how to set notifications, see Reminders.

14. Select a time zone in which you want to schedule this event by clicking on the Time Zone button.

    The Time Zones window appears with a drop-down list of all the time zones. Select the time zone from the drop down list and click Set.

    To know more about how to schedule an event at a different time zone other than your calendar time zone, see How Do I Schedule an Event in a Time Zone Other Than my Calendar Time Zone?

15. Click Save to create the event.

    The event is added to your calendar and a notification is sent to the invitees or groups. The event is displayed in view mode.