How Do I Set the General Preferences in Mail?

You can set preferences for the messages in your Inbox. After setting the preferences for your messages, you must click the Save Preferences button at the bottom of this page. Alternatively, you can also set the preferences for more than one option and click the Save Preferences button. All preferences that you set will be saved collectively.

The following options are available when setting general mail preferences:

• Copies and Folders: You can set preferences to specify actions you would want to perform you the messages.

• Composing Email: You can set preferences to specify the options you want to set while composing messages.

• Copies and Folders: These preferences are performed on the messages in your Inbox.

  The following options are available

  • Copying Sent Messages: Whenever you send a message, a copy of your message is placed in the Sent folder.

    To save a copy of your sent messages in a specific folder, perform the following steps:

    1. Click the Select button.

       The Select folder to search window pops up displaying the folders in your inbox.

    2. Select the folder into which you want to place your sent messages.

    3. Click Save Preferences.

       The Options Updated pop up window appears indicating that your messages have been saved.

    4. Click the OK button.

  • Deleting Mail Messages: Whenever you delete a message, the deleted message is placed in the Trash folder.

    You can set one of the following preferences on deleted messages:

    • Move messages to a specified folder. By default all messages are moved into the Trash folder.

      To move a message to a specific folder, perform the following steps:

      1. Click the Select button.

         The Select folder to search window pops up displaying the folders in your inbox..

      2. Select the folder into which you want to place your deleted messages.

      3. Click Save Preferences.

         The Options Updated pop up window appears indicating that your messages have been saved.

      4. Click the OK button.

    • Mark messages as deleted. When you mark a message as deleted in your Inbox, the message is marked for deletion. The messages marked for deletion are indicated with a trash can icon adjacent to the message.

  • Expunging Deleted Mail Messages: You can expunge all deleted messages when you log out of Convergence. To set this preference, select the Empty the trash folder on log out check box.

  • Saving Drafts: You can set a preference to save your message drafts. By default, all message drafts are saved in the Drafts folder.

    To move a message to a specific folder, perform the following steps:

    1. Click the Select button.

       The Select folder to search window pops up displaying the folders in your inbox.

    2. Select the folder into which you want to place your draft messages.

    3. Click Save Preferences.

       The Options Updated pop up window appears indicating that your messages have been saved.

    4. Click the OK button.

• Composing Email: These preferences are applied at the time of composing messages.

  The following options are available:

  • Quoting Text in Replies: This option is set by default. When you reply to a message, the original is included in the reply. If you do not want to include the original message while replying, uncheck the check box adjacent to the Include the original message in reply option.

  • Spell Check: To always perform a spell check before sending mails, enable this check box.

  • Rich Text Editing: Messages can be drafted either in either rich text format or plain text. By default the message drafting option is set to rich text format. To draft messages in plain text, uncheck the checkbox next to the Compose messages using HTML option.

  • Adding Default Bcc: Use this option to send all your messages as blind copies to a specified email addresses. This option is not selected by default.

    To add email address in the Bcc list:

    1. Select the checkbox labeled Bcc these email addresses.

    2. Type the email address in the text field provided.

       To specify more than one email address, you must separate them with a comma. A check is performed to see if the email address are valid. If the addresses are not valid, the following message is displayed: Invalid email addresses in bcc list.

    3. Click Save Preferences.

       The Options Updated pop up window appears indicating that your messages have been saved.

    4. Click the OK button.